Xero + RunwayCal
Keep Xero as your books. Use RunwayCal for forward cash visibility. Invoices, bills, bank transactions, and expenses sync into runway, burn, and True Cash Position. You get daily operating answers without replacing the accounting workflow you already trust.
What connects
Xero records transactions and reconciles accounts. RunwayCal reads that data to show what is coming due, what is still owed, and how those flows change runway before month-end. Compliance stays in Xero. Cash decisions move to a live dashboard.
Invoices and accounts receivable
Outstanding invoices appear as expected collections with due dates on your cash forecast.
Bills and accounts payable
Supplier bills sync as committed outflows so spendable cash reflects upcoming obligations.
Bank transactions
Bank feed activity reconciles cash movement between Xero and your operating dashboard.
Expense claims and categories
Categorized spend feeds burn breakdowns without manual reclassification in spreadsheets.
What you see after connecting
Dashboard combines Xero receivables, payables, and burn in one view.
Insights highlight upcoming Xero bills and collection risks.
Track planned versus actual spend using Xero categories.
Without Xero connected vs with Xero connected
Without Xero connected
- Log into Xero for bills due while guessing runway in spreadsheets
- Manually export aged receivables before cash reviews
- Treat Xero bank balance as spendable cash
- Wait for advisor reports to update leadership
- Rebuild burn charts when Xero categories change
With Xero connected
- Invoices and bills flow into True Cash Position automatically
- Payables scheduled before they hit the bank account
- Bank activity reconciles with forward cash forecasts
- Burn breakdown uses Xero categories without duplicate entry
- Runway updates between advisor check-ins
Who uses this connection
Xero-first small businesses
Owners who live in Xero for compliance get a daily cash view without learning a new accounting workflow. RunwayCal reads Xero data and answers what happens next.
Advisors serving multiple Xero clients
Each client workspace connects independently. Advisors deliver forward cash visibility on top of clean Xero books without blending client records.
Seasonal operators managing cash cliffs
Receivables and payables sync continuously so bill clusters and collection gaps appear before they compress runway in a weak month.
Founders bridging advisor reports and daily decisions
Monthly advisor PDFs explain the past. RunwayCal connected to Xero explains the next 90 days. Leadership checks runway daily without asking the accountant for another export.
Xero users often have accurate books and vague runway. That gap appears when leadership asks what happens next month while the accountant reports what happened last month. Connecting Xero closes the timing gap. Bills, invoices, and bank lines feed forward models continuously. Advisors can keep clients on Xero for compliance while giving them a daily cash view in RunwayCal. The connection respects existing workflows: no migration, no duplicate bookkeeping, no new chart of accounts. Just a forward layer on top of the system you already trust. Most Xero users complete setup in under two minutes and review mapped transactions before they change runway. That review step keeps you in control of what enters your forecast.
Connect in under 2 minutes
Xero handles your accounting. RunwayCal handles your cash visibility. Together, every invoice, payment, and expense flows into one financial dashboard.
Xero users range from solo operators to multi-entity companies. All of them need to know whether cash lasts through payroll, tax, and growth bets. Xero tells you what posted. RunwayCal tells you what happens next. Connecting both gives you compliance accuracy and operating speed without choosing one over the other.
Connecting Xero brings receivables and payables into runway planning. An invoice due in 10 days appears as expected cash-in. A supplier bill due Friday appears as committed cash-out. True Cash Position reflects both before money moves.
Small business owners stop confusing bank balance with safe balance. Xero bank feeds show what cleared. RunwayCal subtracts what is already obligated so hiring and purchasing decisions use spendable cash.
Advisors and fractional CFOs serving Xero clients get a forward view without replacing the ledger. Each client workspace connects independently. Board exports pull current Xero-backed numbers instead of static PDFs.
International operators benefit when multi-currency bills and invoices sync into one planning model. Runway and burn stay current as Xero records update, reducing the lag between operational decisions and accounting reality. Currency complexity stays in Xero while leadership sees consolidated cash impact daily.
Sole traders and small teams get enterprise-grade cash visibility without hiring a controller. Xero remains the bookkeeping tool. RunwayCal becomes the daily check leadership actually uses and trusts.
Accountants and advisors recommend Xero for compliance. RunwayCal gives their clients the forward view advisors cannot deliver in a monthly PDF alone. Both tools complement each other instead of competing.
Seasonal businesses see cash cliffs earlier when receivables and payables sync continuously. You spot collection gaps and bill clusters before they compress runway in a single bad month.
Xero keeps your books clean. RunwayCal keeps your decisions informed. Connect them so every invoice, bill, and bank line feeds the runway number you check before you spend.
Connect Xero and see your real runway
Free to start. Setup takes under 2 minutes.