QuickBooks + RunwayCal
Your books stay in QuickBooks. Your forward cash view lives in RunwayCal. Connect both and see invoices, bills, and expenses alongside runway, burn, and scenarios. Leadership gets answers about upcoming cash without waiting for month-end close or exporting another aging report.
What connects
QuickBooks is your system of record for what already happened. RunwayCal adds the forward layer: what is owed, what is due, and how those flows change runway over the next 90 days. Together they answer both compliance questions and operating questions from the same underlying data.
Invoices and receivables
Open invoices appear as expected cash-in with due dates so collections inform runway forecasts.
Bills and payables
Vendor bills sync as committed outflows so True Cash Position reflects what you owe, not just what left the bank.
Expenses and categories
Categorized expenses feed burn breakdowns. See payroll, software, and operations spend without re-tagging transactions.
Payments and deposits
Recorded payments reconcile cash movement between QuickBooks and your operating dashboard.
What you see after connecting
Full dashboard view with expenses and receivables from QuickBooks.
Compare planned spend against actual QuickBooks expenses.
Burn categories update when QuickBooks expenses sync.
Without QuickBooks connected vs with QuickBooks connected
Without QuickBooks connected
- Export QuickBooks reports into spreadsheets for cash forecasts
- Manually track which invoices are still outstanding
- Reconcile bills due this week against bank balance by hand
- Wait for month-end close before updating runway
- Rebuild burn breakdowns every time expenses change
With QuickBooks connected
- Invoices and bills flow into True Cash Position automatically
- Payables appear as scheduled outflows before they hit the bank
- Expense categories populate burn breakdown without re-entry
- Runway updates continuously between accounting closes
- Board decks use current QuickBooks-backed numbers
Who uses this connection
Small business owners juggling payables
Bills due this week appear as committed outflows before money leaves the bank. Owners see whether payroll and vendors fit inside True Cash Position without opening three different reports.
Bookkeepers supporting founder decisions
Books stay compliant in QuickBooks while founders get daily runway visibility in RunwayCal. Advisors keep the ledger clean and clients get forward cash answers between monthly reviews.
Multi-entity operators consolidating cash
Each QuickBooks company connects to its own workspace. Leadership compares entities and rolls up portfolio runway without merging accounting files manually.
Owners preparing for seasonal cash swings
Receivables and payables visible together show when cash will tighten before revenue catches up. RunwayCal highlights bill clusters and collection gaps while QuickBooks remains the ledger of record.
QuickBooks remains your compliance and bookkeeping system. RunwayCal does not replace categorization, reconciliation, or tax prep. It adds the operating layer founders and CFOs check before they spend. When a bill is entered in QuickBooks, it becomes a future outflow in RunwayCal. When an invoice is sent, expected collection appears on your cash calendar. That pairing eliminates the Friday export ritual where someone copies aging reports into a spreadsheet that is wrong by Monday. Accounting accuracy stays in QuickBooks. Decision speed moves to RunwayCal. Connect in under two minutes and review your first synced bills and invoices before they affect runway.
Connect in under 2 minutes
QuickBooks tracks what happened. RunwayCal shows what is about to happen. Connect both and see invoices, payments, and expenses alongside your runway.
QuickBooks excels at recording history. Business owners and finance teams need more than history when making weekly decisions. RunwayCal connects to QuickBooks so your books and your cash forecast stay aligned without duplicate data entry.
When bills sync from QuickBooks, they appear as future outflows on your runway calendar. When invoices are open, expected collections inform cash-in timing. You see the difference between accounting profit and spendable cash.
Operators gain a daily view leadership can act on. Instead of waiting for a P&L, you see whether upcoming payroll and vendor payments fit inside True Cash Position. Hiring and spending decisions use live payables and receivables, not last month's close.
Finance teams reduce manual reconciliation. Categories from QuickBooks map to burn composition in RunwayCal. Scenario models start from actual expense baselines instead of stale exports saved as Budget_FINAL_v7.
Fractional CFOs and bookkeepers keep QuickBooks as the ledger while RunwayCal serves founders and boards. One connection per client workspace. One forward view per company. No merging client data across engagements.
Tax and compliance deadlines become visible when payables sync from QuickBooks. RunwayCal surfaces obligations alongside operating spend so you reserve cash before quarterly payments surprise the team.
Growing companies add locations and entities without rebuilding models. Each QuickBooks company connects to its own workspace while consolidated dashboards roll up cash and burn for leadership.
The connection respects your existing chart of accounts. Categories map to burn composition automatically, which means your first dashboard reflects how you already think about spend rather than forcing a new taxonomy.
QuickBooks will always tell you what posted. RunwayCal tells you whether you can act on what is coming. Connect both and stop treating your ledger export as your only cash planning tool.
Connect QuickBooks and see your real runway
Free to start. Setup takes under 2 minutes.