Budget vs Actual analysis

Create budgets and see how your actual spending compares — with severity ratings and drill-down to individual transactions.

Creating a budget

Go to Planner → Budget tab. Create a budget with line items by category: Payroll, Tools, Commitments, Revenue, Funding. Set budgeted amounts for each.

Variance analysis

Toggle to Variance Analysis view. RunwayCal automatically computes:

• Actual amount — pulled from your live data (team salaries, tool costs, deal revenue)
• Variance $ — difference between budgeted and actual
• Variance % — percentage over or under budget
• Severity — On track (≤10%), Warning (10-25%), Critical (>25%)

Drill-down

Click any line item to see the individual transactions driving the variance. For example, click "SaaS Subscriptions" to see all 13 tools and their costs.

Variance notes

Click the pencil icon on any line item to add a note: "Added Intercom mid-month, will normalize next month." Notes persist across sessions.